Our Company
OrangeDoor, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events. We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries. Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.

Job Purpose

The Operations Executive will support across a broad range of operational, workplace, and coordination activities, helping ensure the business runs efficiently and effectively day-to-day. The role will work closely with the Head of Agency Services / Strategic Operations & Integration, Operations Manager and wider Agency Services team to support office operations, facilities coordination, compliance administration, onboarding, recruitment coordination, resourcing support, special projects and internal communications. This is a varied role suited to someone who enjoys working across multiple operational areas within a fast-paced agency environment.

Key Responsibilities

Office & Workplace Coordination

• Support the day-to-day running and organisation of the office and workplace logistics
• Support office standards, supplies and workspace organisation
• Coordinate office maintenance, cleaning and facilities requirements
• Help maintain a positive and organised workplace environment

• Support compliance administration and opertaional documentation processes across the business
• Coordinate activities relating to PAT testing, Fire Risk Assessments and Health & Safety requirements
• Liaise with suppliers and support operational governance processes

• Support recruitment coordination across the business
• Assist with interview scheduling and candidate communication
• Support onboarding coordination and new starter setup
• Assist with HR administration and employee records where required
• Support internal employee engagement activities where required

• Support resourcing coordination and freelancer administration
• Assist with scheduling and operational tracking
• Support operational planning and internal coordination activities

• Support internal communications and business updates
• Assist with intranet updates and internal engagement initiatives
• Support internal events, gifting, and recognition activities

• Support wider operational and integration initiatives and special projects
• Support process improvement and organisational initiatives over time

• Previous experience within an events agency, creative agency or fast-paced operational environment
• Experience supporting office operations, workplace coordination or operational administration
• Exposure to recruitment coordination, onboarding or HR administration
• Understanding of GDPR and operational compliance processes
• Strong organisational and administrative skills
• Excellent communication and coordination abilities
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Good Microsoft Office / Google Workspace skills

Desirable Skills

• Experience supporting resourcing or freelancer coordination
• Exposure to facilities or workplace compliance administration
• Experience supporting Health & Safety coordination
• Experience supporting internal communications or employee engagement initiatives

Additional Information

Salary: £30,000 - £35,000 per annum
Hours: 30 hours per week, with the flexibility of spreading those hours over 4 or 5 days (Wednesdays in the office)
Location: Bromley, Greater London (office-based / hybrid)
Important Note: Location near the Bromley office is required to support occasional urgent onsite needs outside of and within regular working hours

Applicants must have the right to work in the UK.

This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.

Our Commitment to Inclusion
At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes.
We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work.

If you require reasonable adjustments during the recruitment process, please contact: [email protected]